The 5 Best Closed Captioning Software for Windows in 2024

Closed Captioning Software for Windows

A Complete Guide to Closed Captioning Software for Windows.

Closed captioning software is essential for ensuring accessibility and inclusivity in multimedia content. With the increasing demand for closed captions in videos, movies, and online platforms, it’s crucial to find the best closed captioning software for Windows. 

This blog post will explore and compare the top options available, considering factors such as accuracy, ease of use, and compatibility. 

Whether you are a content creator, educator, or business owner, finding the right closed captioning software can make all the difference in reaching a wider audience and providing equal access to information

So, let’s dive in and discover the best closed captioning software for Windows.

What is the Best Closed Captioning Software for Windows in 2024?

Here are our top selection for the best open source closed captioning software for Windows you should consider using this year, we are calling 2023:

  1. Rev.
  2. 3Play Media.
  3. Archive Captioning.
  4. CaptionMaker.
  5. MacCaption.

Each of these accordingly ranked Closed Captioning Software for Windows based on our real experience with them has its own pros and cons, so be sure to read through each review carefully before making all the way to your final decision.

1. Rev.


In 2024, accessibility is paramount, and closed captioning (CC) plays a crucial role in ensuring that everyone can enjoy video content. While there are numerous CC software options available, Rev stands out as a comprehensive and user-friendly solution for Windows users.


  • Automatic Transcription: Rev’s AI-powered transcription engine accurately converts audio into text, saving you time and effort.
  • Speaker Identification: Rev’s speaker ID feature distinguishes between multiple speakers, ensuring that captions are accurately attributed.
  • Customizable Style: Rev allows you to customize font styles, colors, and formatting to meet your specific needs.
  • Multiple File Formats: Rev supports a wide range of file formats, including MP4, MOV, and WAV, making it compatible with various types of videos.
  • Collaboration Tools: Rev facilitates collaboration among team members, allowing you to review and edit captions together.
  • Transcript Search: Rev’s transcript search feature enables you to easily locate specific words or phrases within your captions.

Pros and cons


  • Affordability: Rev’s pricing plans are transparent and competitive, making it an accessible option for businesses of all sizes.
  • Fast Turnaround: Rev’s automatic transcription can produce captions within minutes, allowing you to quickly deliver accessible video content.
  • High Accuracy: Rev’s AI-powered transcription engine is highly accurate, reducing the need for manual editing.
  • Customizable Options: Rev’s customizable features allow you to tailor captions to your specific brand or style.
  • Versatility: Rev supports multiple file formats and offers a variety of editing tools.


  • Automatic Transcription Accuracy: While Rev’s automatic transcription is generally accurate, it may require some manual editing in certain cases.
  • Limited Speaker Identification for Complex Audio: For videos with multiple speakers and complex audio, speaker identification may not be entirely accurate.
  • Potential for Errors in Manual Edits: Manual editing errors can occur, especially if the user is unfamiliar with the video content.


Rev Pricing

Rev offers three pricing plans:

Express: $0.25 per minute of audio for automatic transcription

Premium: $0.30 per minute of audio for automatic transcription

Enterprise: Custom pricing for teams and organizations with high volume CC needs

Additional fees may apply for rush turnaround times and language translations.

Overall, Rev is a comprehensive and user-friendly closed captioning software that is well-suited for Windows users. Its combination of automatic transcription, speaker identification, and customizable options makes it an efficient and effective solution for creating accessible video content. 

Whether you’re a small business or a large enterprise, Rev can help you seamlessly integrate CC into your video production workflow.

2. 3Play Media.

3Play Media Closed Captioning Software for Windows

3Play Media is a closed captioning software that is available for Windows. It is a full-service video accessibility solution that can help you make your videos more accessible to viewers with hearing impairments.


  • Automatic captioning: 3Play Media’s speech-to-text engine can automatically transcribe spoken audio into text captions. This can save you a lot of time and effort, especially when dealing with long videos.
  • Manual caption editing: If you need to make any changes to the automatic captions, 3Play Media provides a user-friendly editor that makes it easy to adjust the text, formatting, and timing of the captions.
  • Customization options: You can customize the look and feel of your captions, including the font, size, color, and background. You can also add markers, such as speaker IDs and timestamps, to improve the clarity of the captions.
  • Integration with other software: 3Play Media integrates with a number of other video editing and presentation software, making it easy to add captions to your existing content.

Pros and cons


  • Easy to use: 3Play Media has a straightforward interface that makes it easy to learn and use, even for beginners.
  • Accurate captioning: 3Play Media’s speech-to-text engine is highly accurate, so you can be confident that your captions will be correct.
  • Flexible editing: The caption editor is very flexible, so you can easily make any changes you need.
  • Customizable captions: You can customize the look and feel of your captions to match your brand or style.
  • Integration with other software: 3Play Media integrates with a number of other video editing and presentation software, making it a versatile tool.


  • Automatic captioning can be inaccurate: While 3Play Media’s speech-to-text engine is generally accurate, it can sometimes make mistakes, especially in noisy environments or with complex audio.
  • Automatic captioning can be slow: If you have a lot of audio to transcribe, the automatic captioning process can be slow.
  • Manual captioning can be time-consuming: If you need to make a lot of changes to the automatic captions, manual caption editing can be time-consuming.
  • Some features are only available in the premium version: Some of the more advanced features, such as multi-language captioning, are only available in the premium version of 3Play Media.


3Play Media Closed Captioning Software for Windows Pricing

3Play Media offers a free trial, so you can try the software out before you buy it. There are also three pricing plans available:

  • Basic: $9.99 per month
  • Pro: $29.99 per month
  • Enterprise: $299.99 per month

The Basic plan includes automatic captioning for up to 10 hours of audio per month. The Pro plan includes unlimited automatic captioning, as well as manual caption editing, customization options, and integration with other software. The Enterprise plan includes all of the features of the Pro plan, plus multi-language captioning and support for live captioning.

Overall, 3Play Media is a powerful and user-friendly closed captioning software that is a great option for businesses, educators, and individuals who need to create captions for their videos. 

The software is accurate, flexible, and customizable, and it integrates with a number of other video editing and presentation software. The free trial allows you to try the software out before you buy it, and the three pricing plans make it affordable for businesses of all sizes.

3. Archive Captioning.

Archive Captioning

Closed captions, which are text overlays that display the spoken dialogue and sounds in a video, play a crucial role in making videos accessible to people with hearing impairments. While there are numerous closed captioning software options available, Archive Captioning is the one you should consider for Windows.


  • Automatic Transcription: Archive Captioning utilizes advanced speech recognition technology to automatically transcribe audio from videos. This feature significantly reduces the time and effort required for captioning, making it a valuable option for those with tight deadlines.
  • Real-time Captioning: For live events or presentations, Archive Captioning offers real-time captioning capabilities. This feature ensures that captions are displayed as the speaker speaks, providing immediate accessibility for all viewers.
  • Customizable Caption Settings: Archive Captioning provides extensive customization options for captions, allowing you to adjust font styles, colors, sizes, and timing to suit your preferences and the overall presentation of your videos or caption mode.
  • Multilingual Support: Archive Captioning supports over 80 languages, expanding the accessibility of your videos to a global audience. Whether you’re creating content for a diverse audience or targeting specific regions, Archive Captioning has you covered.
  • Integration with Video Editing Software: Archive Captioning integrates seamlessly with popular video editing software, such as Adobe Premiere Pro and Final Cut Pro, enabling you to seamlessly add and edit captions within the editing workflow.

Pros and cons


  • Accurate Transcriptions: Archive Captioning’s speech recognition technology is highly accurate, providing reliable and understandable captions for your videos.
  • Streamlined Workflow: The software offers a user-friendly interface and efficient workflow, making it easy to create, edit, and export captions without compromising quality.
  • Wide Language Support: The extensive language coverage caters to a global audience, making your videos accessible to viewers worldwide.
  • Customizable Captions: Extensive customization options enable you to personalize the look and feel of your captions to match your video’s style and content.
  • Video Editing Integration: Seamless integration with popular video editing software streamlines the captioning process and simplifies the editing workflow.


  • Automatic Transcription Errors: While the accuracy of automatic transcription is commendable, there may be occasional errors that require manual correction.
  • Real-time Captioning Limitations: Real-time captioning may be impacted by audio quality and speaker clarity, especially in noisy environments.
  • Advanced Features May Require Additional Costs: Some advanced features, such as multiple language support and custom styling, may require additional subscription plans or add-ons.


Archive Captioning Pricing

Archive Captioning offers a flexible pricing structure based on the number of videos you need to caption. Starting plans provide affordable options for small projects, while larger plans cater to more extensive captioning needs. Additionally, the software offers a free trial to allow you to experience its features firsthand.

Overall, Archive Captioning is a powerful and user-friendly closed captioning software that excels in both automatic transcription and real-time captioning. Its wide language support, customization options, and integration with video editing software make it a versatile choice for a variety of users. 

While occasional errors in automatic transcription and real-time captioning limitations are possible, the software’s overall accuracy, efficiency, and affordable pricing make it a compelling option for Windows users seeking to enhance accessibility in their videos.

4. CaptionMaker.

CaptionMaker Closed Captioning Software for Windows

If you’re a Windows user looking for the best closed captioning software, CaptionMaker stands out as a powerful and user-friendly solution. Let’s delve into its features, pros and cons, and pricing to help you decide if it’s the right choice for your needs.


  • Automatic Captioning: Leverage the built-in automatic captioning engine to generate initial captions from your video footage.
  • Real-time Captioning: Capture spoken words in real-time during video playback and generate captions simultaneously.
  • Manual Caption Editing: Fine-tune the automatically generated captions or create captions from scratch using the intuitive editing interface.
  • Compliance Features: Ensure your captions meet industry standards and accessibility guidelines with built-in compliance checks.
  • Output Options: Export captions in various formats, including WebVTT, SRT, XML, and more, for compatibility across platforms.
  • Integrations: Seamlessly integrate CaptionMaker with popular video editing software like Adobe Premiere Pro and Avid Media Composer.

Pros and cons


CaptionMaker’s strengths lie in its comprehensiveness, ease of use, and adherence to accessibility standards. Here are some of its key advantages:

  • Comprehensive Feature Set: Covers the entire CC creation process, from automatic transcription to manual editing and output generation.
  • User-Friendly Interface: Offers a straightforward and intuitive interface, making it accessible to users with varying technical proficiency.
  • Compliance-Focused: Incorporates tools and features to ensure captions comply with industry standards and accessibility guidelines.
  • Integration with Editing Software: Seamless integration with popular video editing software simplifies the workflow.
  • Broad Output Options: Supports a wide range of caption formats for compatibility with various platforms.


While CaptionMaker excels in many areas, it also has a few drawbacks that potential users should be aware of:

  • Limited Speech Recognition Accuracy: The automatic transcription feature may produce inaccurate results in certain scenarios.
  • Learning Curve for Manual Captioning: Manual caption editing requires some familiarity with transcription and editing techniques.
  • Pricing Structure: Subscription-based pricing model may not suit users with occasional captioning needs.


CaptionMaker Closed Captioning Software for Windows Pricing

CaptionMaker offers three subscription plans catering to different usage needs:

  • Starter: Ideal for occasional users, providing access to basic features for $39.95 per month.
  • Professional: Suitable for mid-volume users, including advanced features like batch captioning and multi-language support for $99.95 per month.
  • Enterprise: Designed for high-volume users, offering scalability and customization options for $199.95 per month.

Overall, CaptionMaker emerges as a robust closed captioning solution for Windows users, combining a comprehensive feature set, intuitive interface, and adherence to accessibility standards. Its integration with popular video editing software further streamlines the workflow. 

While the automatic transcription accuracy and learning curve for manual captioning may pose challenges, the overall value proposition remains strong for individuals and businesses requiring regular CC creation.

5. MacCaption.


MacCaption boasts a comprehensive set of features that cater to the needs of both novice and experienced CC creators. Its intuitive interface simplifies the process of importing video files, editing captions, and ensuring compliance with accessibility standards.


  • Bulk Captioning: MacCaption excels in handling multiple video files simultaneously, making it ideal for large-scale projects.
  • Speech-to-Text Integration: Leverage the power of speech-to-text to automatically generate captions, saving time and effort.
  • Precise Timing and Positioning: Ensure captions align perfectly with the audio track, ensuring seamless synchronization.
  • Accessibility Compliance: Customize captions according to ADA and WCAG guidelines, ensuring compliance with accessibility standards.
  • Format Support: Export captions in various file formats, including industry-standard SMI and SRT, for compatibility with different platforms.

Pros and cons


  • Intuitive Interface: MacCaption’s clean and organized interface makes it easy to navigate and understand, even for beginners.
  • Powerful Captioning Tools: Its comprehensive suite of captioning tools enables users to create accurate and well-formatted captions.
  • Bulk Captioning Capabilities: Accelerate captioning projects by handling multiple video files simultaneously.
  • Speech-to-Text Integration: Save time and effort by automatically generating captions using speech-to-text technology.
  • Compliance Assurance: Ensure captions adhere to ADA and WCAG guidelines for accessibility standards.


  • Initial Learning Curve: The software’s advanced features may require some initial learning time to fully grasp.
  • Price Point: MacCaption’s pricing can be considered higher than some other closed captioning software options.
  • Limited Mobile App: The availability of a mobile app for real-time captioning is limited.


MacCaption Pricing

MacCaption offers three pricing plans to suit different needs and budgets:

  • Solo: Ideal for individual users, priced at $349 per year.
  • Studio: Suitable for small teams, priced at $599 per year.
  • Enterprise: Designed for larger organizations, priced upon request.

Overall, MacCaption emerges as a formidable contender among closed captioning software for Macbook as well as Windows platforms. Its combination of ease of use, powerful features, and industry-standard compliance makes it a valuable tool for both individual creators and professional teams. 

Whether you’re handling small projects or tackling large-scale video productions, MacCaption can streamline your captioning process and ensure accessibility for all audiences.

Wrap Up on Closed Captioning Software for Windows in 2024

In conclusion, there are several excellent closed captioning software options available for Windows users in 2024. 

Each of these app for closed captioning has its own unique features and capabilities, allowing users to choose a tool that best suits their specific needs. 

Whether you are a content creator, educator, or simply someone who wants to enhance accessibility, investing in closed captioning software can greatly improve the viewing experience for individuals with hearing impairments. 

Consider exploring the options mentioned in this article and selecting the best closed captioning software for Windows.

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